Staff Acceptable Use Policy

Acceptable Use and Internet Safety Policy

for the computer network of

Ashtabula Area City Schools

(Employees, volunteers, and other users)

Ashtabula Area City Schools is pleased to make available to students, employees, volunteers, and other users access to interconnected computer systems within the District and to the Internet, the world-wide network that provides various means of accessing significant educational materials and opportunities.

In order for the School District to be able to continue to make its computer network and Internet access available, all users must take responsibility for appropriate and lawful use of this access. Users must understand that one user’s misuse of the network and Internet access may jeopardize the ability of all users to enjoy such access. While the School’s teachers and other Staff will make reasonable efforts to supervise student use of network and Internet access, they must have student cooperation in exercising and promoting responsible use of this access.

Below is the Acceptable Use and Internet Safety Policy (“Policy”) of the School District and for use of the Data Acquisition Site that provides Internet access to the School District. It is incumbent on the user to review this policy.

Listed below are the provisions of your agreement regarding computer network and Internet use. If you have any questions about these provisions, you should contact the person that your School has designated as the one to whom you can direct your questions. If any user violates this Policy, the user’s access will be denied, if not already provided, or withdrawn and he or she may be subject to additional disciplinary action.


By utilizing district technology equipment, you are agreeing not only to follow the rules in this Policy, but are agreeing to report any misuse of the network to the person designated by the School for such reporting. Misuse means any violations of this Policy or any other use that is not included in the Policy, but has the effect of harming another or his or her property.


All users will have computer network and Internet access during the course of the school year only. Non-compliance of the Acceptable Use Policy will result in disciplinary action.


  1. Educational Purposes Only. The School District is providing access to its computer networks and the Internet for only educational purposes. If you have any doubt about whether a contemplated activity is educational, you may consult with the person(s) designated by the School to help you decide if a use is appropriate.
  1. Unacceptable Uses of Network.

Among the uses that are considered unacceptable and which constitute a violation of this Policy are the following:

  1. uses that violate the law or encourage others to violate the law. Don’t transmit offensive or harassing messages; offer for sale or use any substance the possession or use of which is prohibited by the School District’s Student Discipline Policy; view, transmit or download pornographic materials or materials that encourage others to violate the law; intrude into the networks or computers of others; and download or transmit confidential, trade secret information, or copyrighted materials. Even if materials on the networks are not marked with the copyright symbol, you should assume that all materials are protected unless there is explicit permission on the materials to use them.
  2. uses that cause harm to others or damage to their property. For example, don’t engage in defamation (harming another's reputation by lies); employ another’s password or some other user identifier that misleads message recipients into believing that someone other than you is communicating or otherwise using his/her access to the network or the Internet; upload a worm, virus, “trojan horse,” “time bomb” or other harmful form of programming or vandalism; participate in “hacking” activities or any form of unauthorized access to other computers, networks, or information systems.
  3. uses that jeopardize the security of user access and of the computer network or other networks on the Internet. For example, don’t disclose or share your password with others; don’t impersonate another user.
  4. uses that are commercial transactions. Students and other users may not sell or buy anything over the Internet. You should not give others private information about you or. others, including credit card numbers and social security numbers.
  1. Netiquette. All users must abide by rules of network etiquette, which include the following:
  1. Be polite. Use appropriate language. No swearing, vulgarities, suggestive, obscene belligerent, or threatening language.
  2. Avoid language and uses which may be offensive to other users. Don’t use access to make, distribute, or redistribute jokes, stories, or other material which is based upon slurs or stereotypes relating to race, gender, ethnicity, nationality, religion, or sexual orientation.
  3. Don’t assume that a sender of e-mail is giving his or her permission for you to forward or redistribute the message to third parties or to give his/her e-mail address to third parties. This should only be done with permission or when you know that the individual would have no objection.
  4. Be considerate when sending attachments with e-mail (where this is permitted). Be sure that the file is not too large to be accommodated by the recipient’s system and is in a format which the recipient can open.


  1. General Warning; Individual Responsibility of Parents and Users. All users and their parents/guardians are advised that access to the electronic network may include the potential for access to materials inappropriate for school-aged pupils. Every user must take responsibility for his or her use of the computer network and Internet and stay away from these sites. Parents of minors are the best guide to materials to shun. If a user finds that other users are visiting offensive or harmful sites, he or she should report such use to the person designated by the School.
  2. Personal Safety. Be safe. In using the computer network and Internet, do not reveal personal information such as your home address or telephone number. Do not use your real last name or any other information which might allow a person to locate you without first obtaining the permission of a supervising teacher. Do not arrange a face-to-face meeting with someone you “meet” on the computer network or Internet without your parent’s permission (if you are under 18). Regardless of your age, you should never agree to meet a person you have only communicated with on the Internet in a secluded place or in a private setting.
  3. “Hacking” and Other Illegal Activities. It is a violation of this Policy to use the School’s computer network or the Internet to gain unauthorized access to other computers or computer systems, or to attempt to gain such unauthorized access. Any use which violates state or federal law relating to copyright, trade secrets, the distribution of obscene or pornographic materials, or which violates any other applicable law or municipal ordinance is strictly prohibited.
  4. Confidentiality of Student Information. Personally identifiable information concerning students may not be disclosed or used in any way on the Internet without the permission of a parent or guardian or, if the student is 18 or over, the permission of the student himself/herself. Users should never give out private or confidential information about themselves or others on the Internet, particularly credit card numbers and Social Security numbers. A supervising teacher or administrator may authorize the release of directory information, as defined by Ohio law, for internal administrative purposes or approved educational projects and activities.
  5. Active Restriction Measures. The School, either by itself or in combination with the Data Acquisition Site providing Internet access, will utilize filtering software or other technologies to prevent students from accessing visual depictions that are (1) obscene, (2) child pornography, or (3) harmful to minors. The School will also monitor the online activities of users, through direct observation and/or technological means, to ensure that users are not accessing such depictions or any other material which is inappropriate for minors. Internet filtering software or other technology-based protection systems may be disabled by a supervising teacher or school administrator, as necessary, for purposes of bona fide research or other educational projects being conducted by students age 17 and older. The term “harmful to minors” is defined by the Communications Act of 1934 (47 USC Section 254 [h][7]), as meaning any picture, image, graphic image file, or other visual depiction that - taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion; - depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; - taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.


Network and Internet access is provided as a tool for your education. The School District reserves the right to monitor, inspect, copy, review and store at any time and without prior notice any and all usage of the computer network and Internet access and any and all information transmitted or received in connection with such usage. All such information files shall be and remain the property of the School District and no user shall have any expectation of privacy regarding such materials..


The user’s use of the computer network and Internet is a privilege, not a right. A user who violates this Policy, shall at a minimum, have his or her access to the computer network and Internet terminated, which the School District may refuse to reinstate for the remainder of the user’s time in the School District. A user violates this Policy by his or her own action or by failing to report any violations by other users that come to the attention of the user. Further, a user violates this Policy if he or she permits another to use his or her account or password to access the computer network and Internet, including any user whose access has been denied or terminated. The School District may also take other disciplinary action in such circumstances.


The School District makes no warranties of any kind, either express or implied, in connection with its provision of access to and use of its computer networks and the Internet provided under this Policy. It shall not be responsible for any claims, losses, damages or costs (including attorney's fees) of any kind suffered, directly or indirectly, by any user or his or her parent(s) or guardian(s) arising out of the user’s use of its computer networks or the Internet under this Policy. By signing this Policy, users are taking full responsibility for his or her use, and the user who is 18 or older or, in the case of a user under 18, the parent(s) or guardian(s) are agreeing to indemnify and hold the School, the School District, the Data Acquisition Site that provides the computer and Internet access opportunity to the School District and all of their administrators, teachers, and staff harmless from any and all loss, costs, claims or damages resulting from the user’s access to its computer network and the Internet, including but not limited to any fees or charges incurred through purchases of goods or services by the user. The user or, if the user is a minor, the user’s parent(s) or guardian(s) agree to cooperate with the School in the event of the School’s initiating an investigation of a user’s use of his or her access to its computer network and the Internet, whether that use is on a School computer or on another computer outside the School District's network.

Additional Guidelines for Staff, Volunteers, and Other Users

Staff, Volunteers, and Other Users are expected to:

  1. Log out when not using the computers. No student is to use the computer under a Teacher/Volunteer/Other network user login.
  2. Teacher/Volunteer/Other login and password information is never to be given to a student.
  3. Downloads and Proxy Information

Users are to:

    1. Not download MP3 files or allow the download of MP3 files unless it is course of study related.
    2. Not remove or allow the removal or tampering of proxy server information.
    3. Not download or allow the download of internet browsers other than the one installed by the district.
    4. Download and/or install only programs approved by the district and/or principal


  1. The free versions of Real Player and its components, Windows Media Player, and Adobe Acrobat Reader have been installed for educational use (Radio stations are not to be listened to on the computer). Updates should be downloaded when available.
  2. Internet Chat programs, Napster, iMesh, and other MP3 programs may not be downloaded.
  3. Programs are not to be brought from home and installed on the district computer equipment.
  1. Monitor Student Use
No student is to use computer equipment unsupervised.
    1. Students are to use computers for educational purposes only.
    2. Students are not to have access to email, chat rooms, or internet chat programs.
    3. Students are not to download or print without permission from the classroom teacher.
  1. Only district purchased/approved computer equipment will be tied into the network.

Violations of the aforementioned guidelines, or any activity that compromises the integrity of the network, will result in the termination of network/internet access and/or possible disciplinary action.

Acceptable Use and Internet Safety Policy

Ashtabula Area City Schools is please to provide access to the Internet. The Internet is an electronic highway connecting hundreds of thousands of computers and millions of individual users all over the world. This computer technology will help propel our schools through the communication age by allowing students and staff to access and use resources from distant computers, communicate and collaborate with other individuals and groups around the world, and significantly expand their available information base. The Internet is a tool for lifelong learning.

Families should be aware that some material accessible via the Internet may contain items that are illegal, defamatory, inaccurate, or potentially offensive to some people. In addition, it is possible to purchase certain goods and services via the Internet which could result in unwanted financial obligations for which a student’s parent or guardian would be liable.

While the District’s intent is to make Internet access available in order to further educational goals and objectives, students may find ways to access other materials as well. Even with technical methods to regulate students’ Internet access, those methods could not guarantee compliance with the District’s Acceptable Use Policy. It is incumbent upon the user to comply with all aspects of the District’s Acceptable Use Policy. The district may monitor computer activity either by direct observation and/or technological means.

The District believes that the benefits to students of access to the Internet and other technology used within the District exceed any disadvantages. Ultimately, however, parents and guardians of minors are responsible for setting and conveying the standards that their children should follow when using media and information sources. Toward that end, the Ashtabula Area City Schools makes the District’s complete Internet policy and procedures available on request for review by all parents, guardians, and other members of the community; and provides parents and guardians the option of requesting for their minor children alternative activities not requiring Internet use.

It is our belief that technology and Internet use are an integral part of our instructional methodology and is now part of our every day instruction.

If a parent wishes for a minor not to have access to the internet, the parent is to sign and return the required form requesting that the student not have access. It is incumbent upon the parent to confirm with the building principal that the form was received.





Legal References: Children’s Internet Protection Act of 2000 (H.R. 4577, P.L. 106-554)

Communications Act of 1934, as amended (47 U.S.C. 254[h],[l])

Elementary and Secondary Education Act of 1965, as amended (20 U.S.C.

6801 et seq., Part F)


Addendum to the Staff AUP:

Wireless Access - As AACS begins to deploy wireless network connectivity in its schools, access for non-AACS-owned devices may be approved for use. This approval would come from administration and district technology staff. While connected to the AACS wireless network, the guidelines of this Acceptable Use Policy still apply. AACS reserves the right to search private equipment if there is reasonable suspicion that school policies are being violated, whether or not the equipment is connected to the wireless network. Student and or staff personal devices connecting to the AACS network resources are never allowed. Student and staff personal devices connecting to the AACS public network are never allowed without staff approval and supervision.

Wireless Access Policy


AACS has wireless networking access available in most locations. As additional equipment is obtained, coverage will be expanded and new protocols (e.g., 802.11g) will be added.

Wireless connections provide access to most of the same services as cabled network ports, although performance may be slower, particularly for certain high-bandwidth services such as streaming video. Wireless networks also introduce certain challenges that are unseen or not as prevalent with cabled networks. These require us to adjust our network practices and access policies in order to ensure high quality secured services.

The primary purpose of this document is to outline and explain changes in network access policies that are required to accommodate campus-wide wireless networking. As wireless services further develop, this interim document will be modified by the appropriate campus technology committee(s) and eventually be integrated into the Acceptable Use Policy for AACS staff.

Special Challenges Introduced by Wireless

A wireless network requires the installation of wireless access points at numerous locations on campus. Each access point has a limited range and bandwidth. As result, performance of the services offered might be limited. Reasonable and reliable performance requires that we minimize interference by controlling the devices that provide or use wireless services.

Unsecured wireless network devices can create significant security issues not only for other nearby wireless devices, but also for devices attached to our cabled network. For example, a single personal laptop computer with both a wireless card and an Ethernet connection can expose a server containing sensitive data to attacks from hackers. Hackers do not need to be directly connected to the cabled network if they can enter through a wireless interface. The owner of the laptop can be entirely unaware that this vulnerability exists and that his/her system is being used as a gateway.


  • All general policies contained within the current Acceptable Use Policy for AACS Facilities apply to wireless network users.
  • Computer user devices (e.g., computers, PDAs) connecting to the AACS network by any means can do so only to provide the end user with access to existing information or with the means to communicate new information via email, web, etc. End users are not permitted use of devices to provide unauthorized services or as gateways to provide alternative means of access to AACS services.
  • Only the AACS Technology Department (AACS - TD) is authorized to attach wireless hubs or switches (commonly known as Access Points or AP's) to the campus cabled network. Under no circumstances may personally owned AP's or similar devices be connected to open cabled network ports anywhere on campus.
  • Computer users' devices, including personal laptop computers with wireless network interfaces, capable of acting as bridges between wireless and wired networks should not be attached to open cabled network ports unless the wireless interface is disabled. Both cabled and wireless networking capability can be simultaneously active even if the end user is unaware of this. This means that users must actively disable their wireless interfaces (e.g., WiFi cards) before attaching to an Ethernet port.
  • AACS - TD will monitor the local wireless network for unauthorized AP's and other unauthorized wireless network devices that pose security risks. A first-time violation of any access policy will result in the wired network port associated with an unauthorized device being immediately disabled without warning. An attempt will be made to identify the owner of the unauthorized device and inform him/her of the violation. Subsequent violations may result in more serious measures including the extended loss of access to computing services.
  • AACS – TD will be responsible for maintaining a reasonable balance between easy access and proper security for all cabled and wireless network services. In certain cases, some cabled network services may be inaccessible from wireless connections because of security considerations. Individuals wishing to request the addition of a particular service for wireless accessibility or an explanation as to why a particular service is unavailable may contact the AACS helpdesk.
  • Wireless network access policies will be updated as technologies rapidly evolve. Every effort will be made to inform the community before a change in network administration practices is dictated by a new technology, but advance notice may not always be possible. Providing reliable and secure access to the most critical services for the overwhelming majority of users will be the single most important consideration in determining policies.

Long Term Wireless users will need to register their wireless network interface device addresses (MAC address) before being allowed to connect to the wireless network

Short Term Wireless users may obtain guest access by requesting the current guest account credentials from the respective location administrator’s office.